Just filling the room with diverse employees and hoping for great results isn’t enough. It’s only the first step. The dialogue needs to be structured to maximize success. This requires an 8 step process:
Outcome prioritization process
Project prioritization vs. budget constraints
Execution with value capture
Repeating the process
- Common language: translate every suggestion into a crisp, measurable, fill-in-the blank answer to questions like —“We will be successful if <blank> (increases, decreases, or stabilizes)” This forces attention on outcomes and actions that matter like increasing customers, employee morale, or cash flow; decreasing complaints, defects or staff turnover; and stabilizing supply chain consistency and quality.
- Integration tools: since the average meeting generates 30-50 ideas, you need technology to support the comparison of each listed suggestion to every other suggestion to surface and document any dependencies between them. This enables the crucial measurement of leverage and synergy
- Outcome Prioritization process: let the dependencies suggest the order of sequencing and plan of attack, like finding out the fewest changes that make the greatest impact like dominos falling down.
- Project ideation: group related outcomes into well defined project scopes with estimated benefits of solving each suggestion, the overall project duration and needed resources.
- Portfolio analysis: sort projects by traditional measures of ROI, NPV, Risk, Benefits, or new measures like “leverage” (the cascading ability to effect change). Then draw a red line through projects that exceed your available budget.
- Roadmap agreement: iterate the overall plan sequence taking into account both financial and resource impacts over time.
- Execution: spin up projects with project managers that create more detailed plans based on the granular scope provided along with expected and actual value capture.
- Repeatable process: update overall list of desired changes, deleting those accomplished or adding newly surfaced desired changes. This enables an evergreen repeatable process of strategic planning, re-planning, and execution.Reach out to me at email@example.com to discuss your situation and see the process in action.
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